AMTRA examinations: things you need to know – incorporating the Rules & Regulations for AMTRA Examinations

As an AMTRA examination candidate, you will be expected to have read these instructions prior to entry, to adhere to the rules and regulations and understand your responsibilities whilst in the examination room. Any deviation from the rules in respect of written exams is subject to jurisdiction of the Harper Adams University Academic Misconduct Panel, and in respect of the AMTRA viva (oral exam) subject to jurisdiction of the AMTRA Board. By entering the examination room you are agreeing to abide by these rules and regulations. Do not attempt to debate the rules and regulations with the Invigilator. Any aggression or abuse will not be tolerated. Entry into the exam is at the Invigilator’s discretion.

Candidates should note that examination results must be agreed by the joint examination board (Special Subject Assessment Board-SSAB) before they can be released. The SSAB meets approximately monthly; therefore you will be notified of your results up to 9 weeks after your exams. Results will only be posted to your home address.

1. Candidates will only be permitted entry to the examination room if they have enrolled with AMTRA and been booked onto the examination by AMTRA. Booking onto a course does not mean an automatic booking onto an exam – it is your responsibility to book onto the examination. Only registered candidates and Harper Adams University (HAU) approved invigilators shall be allowed inside the examination room, before, during and after the examination.

2. Candidates should arrive at least 30 minutes prior to the stated examination start time, gather outside the examination room with their photographic ID and wait for further and final instructions from the HAU invigilator.

3. Candidates should bring the required form of photographic ID to both the written and viva examinations. If no suitable form of photographic ID is forthcoming HAU reserve the right to withhold candidate’s results.

4. Candidates with requirements for additional educational support in examinations should contact HAU as early as possible before the examination day. Assistance will only be given to candidates who produce proof of requirement, i.e. results of a DAS test or full documentation from an educational psychologist. This must be received six weeks before the examination, otherwise assistance may not be available.

5. Candidates should not enter the examination room until indicated by the HAU invigilator. On entering the examination room all candidates are under examination conditions and are agreeing to abide by these rules and regulations.

6. Do not bring personal belongings into the examination room.. This includes bags, handbags, course notes or your personal copy of the NOAH compendium. You will not be allowed to bring personal belongings into the examination – no provision for storing your belongings will be made at the exam venue. All you need to bring is your pen / pencil case and a drink (clear bottle with label removed). This rule is not negotiable and the invigilator will refuse entry of all personal items – do not attempt to debate this with the invigilator. Candidates may not bring food into the examination room.

7. Mobile telephones, Smart technology or any electronic devices MUST NOT be brought into the examination room. If candidates are found to be in possession of these devices, they will be instructed to immediately leave the examination room for that exam session. The policy of the HAU Academic Misconduct Panel states that in this situation, the candidate will be deemed to have failed the module that they were sitting, i.e. those papers on the examination desk at the time of the infringement. The candidate may be entitled to reassessment and will have to pay the necessary fee to AMTRA, but will have to re-book their examination date for another day.

8. Candidates are reminded that they should make use of toilet facilities and refreshments before entering the exam room. If candidates need the toilet during the examination they will need to be accompanied by an invigilator – if students leave the room without an invigilator, they will be deemed to have finished their written exam.

9. Whilst in the examination room, before, during or after the examination, candidates should not talk, communicate or make any contact in any way with other candidates. All work must be carried out alone and no attempt should be made to read the work of another candidate. Cheating or collusion will result in the candidate’s paper being made void and the candidate being asked to leave the room.

10. Candidates are required to remain in the examination room for the first thirty-five minutes. If candidates finish the exam early, they may leave the exam room quietly but should not disturb other candidates who will still be working.

11. If candidates arrive late they may enter the exam room up to thirty minutes after the published start-time of the exam, however they will not be allowed extra time beyond the normal time of completion for the examination. It is your responsibility to be on time for the examinations. If you think you are going to be very late it will be best to withdraw from the exam and re-book. Contact AMTRA in the first instance tel 01359 245801.

12. Candidates should clearly fill out the front sheet of the examination paper at the start of the examination(s). Their HAU student number will be given on the front of their desk. All candidates are given a numbered desk. The invigilator will read out the desk numbers prior to the examination. You will not need your SQP number for the examination.

13. Candidates should be aware that there is no negative marking on any of the written examination papers.

14. It is a professional requirement in order to join the AMTRA SQP register for the first time that candidates must attend a 10 to 15 minute viva voce (oral) examination with an AMTRA Assessor. The timetable will be issued by Harper Adams University. The viva will normally start shortly after the written examinations have been completed, continuing for the remainder of the day. Occasionally some vivas may take place before afternoon written exams, or between written papers, in which case this will be made clear to candidates. Candidates should make adequate provision to attend this part of the examination.

15. Candidates should be aware that if they include within their answer a statement which indicates an illegal procedure and which is considered as inappropriate for the SQP category in question, they will only be awarded a maximum of 39% (the pass mark being 40%) for that question.

16.The pass mark for each written AMTRA SQP module is 40%

17. Candidates should advise HAU of any medical conditions that they think may assist us to prepare examination facilities on their intended examination date. Please note that by entering the examination room, you are stating that you are medically fit to take the exam.

18. If a fire alarm should go off, obey all the instructions given by the invigilator. You should not talk to other candidates as you are leaving the room or during the disruption, as this will compromise the exam and the examination may be made void for the whole examination group. Additional time will be added on by the invigilator to make up for any interruption.

19. Candidates who fail to turn up for examination on their stated date without an adequate reason will be liable to pay a cancellation fee to AMTRA[1]. If you are unable to attend please let AMTRA know in advance. If you are unable to attend on the day, contact AMTRA in the first instance, tel 01359 245801.

[1]The fee is payable on rebooking the exam – see the section on “Withdrawal / cancellation fees”